Accounts/ Administrator – Jobs in Kenya

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Accounts/ Administrator Job

KEY OBJECTIVE

Accountant with administrative skills to ensure proper management of company collected revenue, reduction of current debtors, management of cash in hand and any financial costs reduction and also assist the Office Manager in co-ordination of all administrative duties.

Financial Management

Invoicing – Prepare Invoices, send and follow up to confirm delivery.
Debt collection
Timely Payment of statutory obligations- NHIF,NSSF,PAYE AND VAT
Timely Payments of utility bills –Telephone,Electricity,Security,Water and Rent
Placing orders from suppliers and make prompt payments thereof
Payments of salaries and wages
Bank/Cash book /Debtors/Creditors Reconciliations
Cashflow , Trial balance, Balance, Profit & Loss preparation and Budgeting
Petty cash preparation and management
Preparation of fixed assets register – define depreciation and disposal policy.
Define accounting filing system
Petty cash reconciliation

Human Resource Functions:

Participate in the Development, implement and maintain human resource policies and monitor adherence.
Manages line human resource functions i.e. Recruitment, selection, orientation, placement, performance management, training, job classifications/reclassifications, job evaluations and termination.
Secure relevant and adequate personnel insurance to minimize risk and liabilities to the Program.
Ensure compliance with local labor laws, tax laws and any new/upcoming legislation.
Oversees preparation of monthly payroll and monitor salary adjustments and ensure compliance with local statutory regulations.
Maintain contract renewal schedules, performance appraisal schedules and leave schedules for all staff.



Administration and Procurement/operations Functions

Overseeing the procurement of goods and services, receiving and dispatch of goods.
Overseeing the purchase and management of Program office supplies and equipment.
Overseeing inventory management functions of the company assets i.e. maintain inventory register and makes proposals of new acquisitions.
Ensure proper functioning of and maintenance of all office equipment.
Renewal of all relevant certificates i.e. business permits, compliance certificates etc

Minimum Requirements

Bachelors Degree in Commerce (Finance or Accounting) option.
Professional certification of at least CPA II
At least 2 years’ experience in a busy work environment
Should possess excellent judgment and decision making skills
Possess excellent presentation and communication skills.
Must be well versed with QuickBooks accounting system

Personal Attributes:





Good teamwork and Communication skills
Adaptability
Attentive to details
Good organization and planning skills
Creativity and Commercial awareness
Numerical and IT skills



More Information

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