Finance Officer – Jobs in Kenya

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Finance Officer

International Rescue Committee
Nairobi, Kenya
Requisition ID: req20239 Job Title: Finance Officer Sector: Finance Employment Category: Fixed Term Employment Type: Full-Time Open to Expatriates: No Location: Nairobi, IHUB, Kenya Job Description IRC International HUB Office is seeking to fill the position of a Finance Officer based in Nairobi. The Finance Officer shall report to the IHUB Finance Coordinator. Working hand in hand with the Finance Co-ordinator and the Finance Assistant, the Finance Officer shall help in the day-to-day accounting operations in accordance with IRC’s policies and procedures, and in accordance with the Generally Accepted Accounting Principles (GAAP). procedures and donor compliance. Key Responsibilities 1. Cash & Bank payments processing • Review multi-currency cashbooks as well as cash and bank reconciliation monthly. • Oversees the timely preparation, review and approval of all monthly bank account and cash reconciliations. • Reviewing and ensuring all Petty cash payments are properly supported and duly authorized per IRC delineation schedule before disbursement. • Reviewing of the petty cash and bank spreadsheets to upload stage in readiness for upload. • Ensuring that authorizations on the payment requests are in line with the approved limits per the delineation chart. • Ensure that a supervised petty cash counts are performed every Friday. • Ensure that the statutory deductions are reviewed and processed before the 9th of the following month • Compile and forward Expat T7 Deductions to be sent to HQ by the 12th of every month. • Compile and forward National staff T7 Deductions to be sent to the HR Manager by the 15th of every month. 2. Sun System and SAF Processing • Loading of month end journals by the stipulated timeline to ensure timely submission of the SAF file by the 6th of every month. • Review adjustment Journals to ensure accurateness before posting on SUN. • Perform monthly housekeeping procedures in Sun system. • Ensuring that a SUN back up is taken and sent to the Regional Controller after every month end close out. • Prepare Monthly Balance Sheet schedules as assigned. Make sure all items in the balance sheet account are current and can be supported. Follow-up on any adjustments to be made. 3. Payment Processing • Reviewing supplier payment requests and ensuring completeness and accuracy of supporting documents attachment on payment requests • Ensure adherence to the delineation chart for all authorizations on payment and purchase requests • Oversee the payment turn-over period to avoid delays in handling requests submitted to finance • Review national payroll to ensure accuracy of the data and tax compliance. 4. Treasury and Cashflow Management • Coordinate bank related instructions including user additions and deletion as well as Supervises all bank account activities including negotiation of fees, interest, and currency exchange rates. • Oversee the maintenance of an accurate and updated cash flow report. Provide weekly updates on this to the Finance Co-ordinator. • Work closely with the Finance Co-ordinator to ensure that there is sufficient bank reserves at all times for all bank accounts. • Ensuring that all banks are immediately updated on changes to bank signatories. • Oversee bank correspondences. • To act as a bank agent for the Ihub. • Maintain an organized and well-documented bank correspondences file ensuring it’s continuously updated. • Oversees the timely preparation, review and approval of all monthly bank account and cash reconciliations. 5. Document Management • Review internal system of record retention to ensure compliance with IRC policy and the local laws. • Ensure maintenance of uniform standards for documentation, including forms, support documents etc. • Maintain an organized, well-documented and sequential filing system for payments on the Box Folders. • Counter check to confirm that all payments requests have been signed by the requestor, reviewer, and approver. • Control access to financial records to authorized staff only. Other • Represent Finance during tender committees. • Closely monitors all financial activities and keeps the Finance Coordinator advised on all situations which have the potential for a negative impact on internal controls or financial performance. • Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements. • Conduct Finance Orientation for the new hires at the IHub. • Any other duties as may be assigned by supervisor. Required Qualifications • A bachelor’s degree in Finance/Business Administration with full CPA (K) Required Experience & Competencies: • At least 4 years of Finance and Accounting progressive experience in a busy INGO. • Proficiency in Microsoft office software with a bias in Ms. Excel, PDF and other collaboration tools and preferably having a working knowledge in ERP. SUN System accounting is an added advantage. • Should be willing, ready and able to perform other duties as delegated to him/her by the supervisor while maintaining a high level of confidentiality. • Flexible and a can-do approach to tasks and the ability to adapt to a changing and challenging environment • Should be quick in understanding, keen in taking instructions, and able to work with minimum supervision. • Excellent interpersonal, organizational, and time management skills. • Ability to work in and as a team. Professional Standards: The IRC and IRC workers adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Equality , Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others

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