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Background The Center for International Health, Education and Biosecurity (CIHEB)-Kenya is a local non-governmental organization collaborating with the Ministry of Health and County Health Management Teams to strengthen health systems for improved quality of health care in Kenya. CIHEB-Kenya is collaborating with the county governments of Mombasa, Kilifi, Kwale, Taita Taveta, Machakos, Makueni, Kitui, Nairobi, Kisumu and Migori to support the implementation and expansion of high quality, sustainable and comprehensive HIV prevention, care and treatment programs with funding from the President’s Emergency Plan for AIDS Relief (PEPFAR)

Job Summary:

Reporting to the Human Resource& Administration Manager, the Human Resources and Administration Officer is responsible for all aspects of the human resource function within the organization and performs a wide variety of duties focused on human resource management, administrative and office procurement operations.

Duties and Responsibilities:

Develop and recommend personnel policies and procedures and maintain the Employee HR policies manual in accordance with Kenya labour laws and CIHEB-Kenya policies and procedures

Actively participate in the full-cycle recruitment for all office vacancies including development of job descriptions, placing job advertisements, screening and interviewing qualified candidates, conducting references checks and extending employment offers.

Ensure that all new hires are on boarded appropriately and given access to CIHEB-Kenya policies and procedures and support managers on the orientation of new employees.

Lead the performance management process including creating a plan to manage annual reviews, conduct training on goal setting and organize development activities

Manage all employee relations matters including conflict resolution and disciplinary matters in compliance with local labour laws, CIHEB-Kenya policies in order to meet the standards of a conducive working environment.

Prepare monthly payroll data for payroll change file in collaboration with Human Resource and Admin Manager

Coordinate the administration of benefits by working closely with insurance to manage staff enrolments and terminations, issuance of insurance cards, Schedule periodic insurance benefits orientation for all staff members.

Ensure in all HR practices, there is strict compliance with the policies, labour law and donor requirements. This will include sub grantees compliance.

Minimum Required Qualifications
1) Bachelor Degree in Human Resource Management or Bachelors Social Sciences or equivalent from a recognized institution

2) Post graduate Diploma in Human Resource Management or its equivalent from a recognized institution is a must for those whose Bachelor degree is not in Human Resource Management;

3) Valid Institute of Human Resource Management (IHRM)Membership

1) A minimum of 5 years working experience in a similar position

2) 3 years’ experience in purchasing and supplies management desirable

3) Excellent knowledge of Kenya Labour laws

4) Working knowledge of Human resource information System will be an added advantage

Skills & Attributes:
1) Excellent communication and persuasion skills

2) Team player with strong leadership skills

3) Ability to work in a high-pressure environment

4) High levels of integrity

5) Strong planning and organisational skills

6) Computer skills

7) Immediate availability will be a definite advantage

More Information

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