Proposal Assistant – Planate Management Group

Job Expired

Urgent vacancy: Proposal Assistant
Company: Planate Management Group (PMG) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Alexandria, Virginia, and Orlando, Florida USA with a technical support center in South East Asia and East Africa, that provides program management and facilities engineering services worldwide. Planate is a small business provider of planning, design, infrastructure management, technical consulting, engineering, and construction management services in support of the US Department of Defense (DOD) and its Service (Army, Air Force, Navy, Marine Corps) missions, along with other US federal agencies, all over the world.

This position is work from home, the candidate must be open to support our counterpart based in US.

Key responsibilities:

Analyze and understand the requirements of Requests for Proposals (RFPs), Requests for Quotations (RFQs), Requests for Expressions of Interest (EOI) and other solicitation documents
Assist in preparation of compliance matrix based on the proposal requirements
Assist in the proposal kick-off to plan strategy, tactics and schedule to deliver proposals
Assist in planning and development unsolicited proposals and responses to RFPs, RFQs and EOIs including researching, writing, editing and design of final product
Engage/coordinate relevant internal and external team members to obtain information required (graphics, technical writeup, CVs, Past Performance, etc.) to develop proposal content
Manage correspondence, updates, amendments during proposal process
Facilitating the proposal review process, and guiding production of the final draft
Coordinate all other proposal material (graphics, text, forms, formats, sub-consultant materials) for final deliverable; in-house printing and binding as required
Help maintain library of proposal material including documents and photos, project database and reports for management
Assist in various administrative duties as assigned
Qualifications to be successful in the role:

Experience with RFP, RFQ, RFI, EOI, SS, SOQ responses for A/E industry
Experience in Proposal Writing a plus
Experience in Technical Writing a plus
Strong organizational and presentation skills
Excellent writing, editing and communication skills
Ability to manage multiple assignments in a fast-paced business environment adhering to deadlines as well as last-minute tasks with narrow time restrictions
Strong work ethic, extremely detail-oriented, and organized
Proven ability to work effectively independently and as a member of a team
Dependable and reliable
Proficiency with Microsoft Office suite (Word, Excel, PowerPoint) and knowledge in Adobe.


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